EMPLOYER: Ontario Public Service
JOB DESCRIPTION:
REGIONAL DEATH INVESTIGATION ADMINISTRATOR (BILINGUAL)
Organization: Ministry of the Solicitor General Division:
Office of the Chief Coroner City: Ottawa Job Term: 1 Permanent Job Code: 10OAD -
Office Administration 10 Salary: $26.36 - $31.03 Per Hour* *Indicates the salary listed as per the OPSEU Collective Agreement.
Posting Status: Open Targeted Job ID: 152389
If you're an individual with a strong office administrative background and excellent organizational ability, we'd like to hear from you. In this role, you will provide senior level coordination and delivery of key administrative functions, operational requirements and activities within the Regional Supervising Coroner's (RSC) Office.
What can I expect to do in this role? In this role you will:
• schedule appointments, meetings, presentations, and events for the RSC;
• respond to inquiries and provide explanation of processes and services;
• facilitate information flow and collaborate with regional offices;
• maintain the correspondence management system, provincial database and other bring forward/tracking systems; • liaise with internal and external stakeholders at all levels;
• coordinate administrative requirements for inquests conducted within the Region and death review committees;
• receive, produce and review a variety of sensitive and confidential typed documents;
• assist the RSC with recurring processes such as the recruitment of coroners;
• review, reconcile and prepare financial invoices and order office supplies;
• conduct and review claimant searches for unclaimed deceased persons.
How do I qualify? Mandatory
• Proficiency in English and advanced level oral and written French. Financial and Administrative Knowledge and Skills
• You have demonstrated office administrative skills to provide executive level administrative support and services to the Regional Supervising Coroner.
• You have ability to acquire and apply knowledge of relevant legislation and policies to provide detailed responses to inquiries and assist in the administration of the Anatomy Act.
• You have experience with financial, procurement and administrative policies, procedures and guidelines to oversee the office budget, monitor expenditures and purchase supplies and equipment.
• You have experience reviewing and reconciling invoices/statements.
Communication and Interpersonal Skills
• You have demonstrated active listening skills as well as patience, empathy, and tact in order to communicate with bereaved individuals.
• You have proven customer service skills to provide professional, tactful and responsive service to both internal and external clients.
• You have interpersonal skills to develop and maintain effective working relationships with internal and external stakeholders.
• You can prepare and proofread various documents such as written responses, briefing material, spreadsheets and presentations.
• You are familiar with medical and legal terminology.
Organizational and Information Management Skills
• You can determine the urgency of issues and set priorities amongst conflicting demands.
• You have knowledge of information and records management practices to maintain and monitor correspondence management and filing systems.
• You have experience organizing and coordinating meetings and managing logistical requirements and arrangements. Judgement and Analytical Skills
• You have experience with privacy and security principles and practices, including the Freedom of Information and Protection of Privacy Act (FOIPPA).
• You exercise political acuity, tact and discretion when handling sensitive and highly confidential materials and information.
• You have demonstrated judgement skills to conduct research and provide only appropriate information.
• You have analytical and problems solving skills to identify, assess and resolve issues.
• You are able to work independently with limited supervision.
Computer Skills
• You are proficient with computers and software programs (e.g. word processing, graphics, spreadsheet, electronic mail and database) and can create reports, correspondence, presentations, charts, tables and other documents.
• You have experience using information systems and have the ability to learn new systems quickly (i.e. Coroners Information System).
• You have strong and accurate keyboarding skills.
Additional Information Address:
• 1 Bilingual Permanent, 75 Albert St, Ottawa, East Region, Criminal Record and Judicial Matters Check
Compensation Group: Ontario Public Service Employees Union Schedule: 3 Category: Administrative and Support Services Posted on: Monday, August 24, 2020
Note:
• This ad is also available in French.
• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position. Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Talent Acquisition Branch (TAB), HR Service Delivery Division (HRSDD) to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you. A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
• The information that you provide for the purpose of this competition and the results from this competition may be used to fill other positions. These positions may be of various tenures including short-term assignments. Your information and the results from this competition will be retained for the purpose of filling vacancies in accordance with the applicable collective agreement or policy provisions. C-SL-152389/20
How to apply:
1. You must apply online by visiting www.ontario.ca/careers. You must enter the job id number (152389) in the Job ID search field to locate the job ad.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment Services staff will contact you within 48 hours. Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives. All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Monday, September 14, 2020 11:59 pm EDT. Late applications will not be accepted. We thank you for your interest. Only those selected for further screening or an interview will be contacted. The Ontario Public Service is an inclusive employer. Accommodation is available under the Ontario Human Rights Code .
START DATE: 08/24/2020